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The 5 cheapest printers to own in the UK — not to buy

A five-year ranking based on purchase price and supplies for a stated small-office printing scenario, using only verified suitable models.

3 August 2026 6 minute readCalculations reviewed 3 August 2026

There is a difference between the cheapest printer you can buy and the cheapest one you can own. Retailers can sort by the price at checkout; ownership cost also depends on how much ink or toner your printing uses.

Reference scenario: one printer, 1,500 mono pages and 500 colour pages per month, owned for five years. The ranking includes only models with a complete Buyer Essentials record and a verified workload that covers 2,000 pages a month.
RankPrinterPurchaseSuppliesFive-year total
#1Epson EcoTank ET-5850£1,060£521£1,581
#2Epson WorkForce Pro WF-C5390DW£297£3,639£3,936
#3Canon i-SENSYS MF754Cdw£515£3,831£4,346
#4Xerox C325£389£4,060£4,449
#5HP Color LaserJet Pro MFP 4302dw£289£7,298£7,587
Standard starter supplies are excluded unless the manufacturer documents an additional bundle beyond the ordinary setup allowance. Energy and maintenance remain excluded from printer totals until a consistent source-backed methodology is available.

The shelf-price order barely matters

A printer with a low purchase price can still land near the expensive end of a five-year comparison when every replacement cartridge or toner set is counted. The reverse can also happen: a machine that looks expensive on day one can recover that difference through much cheaper supplies.

That does not make the cheaper-to-buy machines bad products. It means they are being asked to serve a high-volume scenario where their consumable model matters far more than the initial hardware price.

Why the scenario matters

Two thousand pages a month is a genuine small-office workload. A household printing a few forms and school letters would see a different ranking because the supply cost has less time to overtake the purchase price. There is no one permanently cheapest printer; there is only the cheapest verified suitable printer for a stated pattern of use.

These are dated catalogue estimates, not checkout quotes. Verify the current purchase and supply prices before ordering, and use the calculator with your own monthly page counts.
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